Last updated: 20th March 2019
Hidden Depths Scuba School is committed to safeguarding the way in which your personal information is treated and values your privacy.This privacy notice provides you with details of how we collect and process your personal data through your use of our site https://hiddendepthsscuba.co.uk
By providing us with your data, you warrant to us that you are over 13 years of age.
WHO WE ARE
Our website address is: https://hiddendepthsscuba.co.uk
The data controller is: Gregory Parker and is responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice)
Our full contact details are:
Full name of legal entity: Hidden Depths Scuba School
Email address: firstname.lastname@example.org
Postal address: 41 North Rd, Yate, Bristol BS37 7PW
It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at email@example.com
WHAT PERSONAL DATA WE COLLECT AND WHY WE COLLECT IT
We may collect data about you by you providing the data directly to us (for example by filling in forms on our site or by sending us emails).
We may collect personal information from you in the course of our business, including through your use of our website, when you contact or request information from us, when you engage our services or as a result of your relationship with one or more of our staff and clients.
The personal information that we process includes:
- Basic information, such as your name
- Contact information, such as your postal address, email address and phone number(s)
- Financial information, such as payment-related information
- Technical information, such as information from your visits to our website or applications or in relation to materials and communications we send to you electronically
- The information you provide to us for the purposes of attending meetings
- Any other information relating to you which you may provide to us
- We may receive data from third parties such as analytics providers such as Google based outside the EU, advertising networks such as
Facebook basedoutside the EU, such as search information providers such as Google based outside the EU, providers of technical, payment and delivery services, such as data brokers or aggregators.
- We may also receive data from publicly available sources such as Companies House and the Electoral Register based inside the EU.
- For all customers undertaking diving activities (training courses, club dives or professional training) with Hidden Depths Scuba School we will require personal information. This includes, but is not limited to, your full name, date of birth, phone number, email address and postal address. In addition to this information, we’re required by training agency standards to also retain a medical statement and liability forms relating to the training you undertake. We retain this information in a secure location to protect your data.
– PADI (https://www.padi.com/privacy-policy-update)
– SDI/TDI (https://www.tdisdi.com/privacy-policy).
- When signing up for a diving activity with Hidden Depths Scuba School you consent to us holding your data. We may also use this data to send you marketing information relevant to the activities you’ve completed with us.
- If you do not want to be contacted in this way you’re able to opt out of any follow up when registering with us, or an email to firstname.lastname@example.org to update your preferences.”
HOW WE USE YOUR PERSONAL INFORMATION
Hidden Depths Scuba School collects and processes personal information about you in a number of ways, including through your use of our website and in the provision of services by us. We use that information:
- To provide and improve this website, including auditing and monitoring its use.
- To provide information requested by you.
- To manage and administer our relationship with you.
- To fulfil our legal, regulatory and risk management obligations, including establishing, exercising or defending legal claims A number of facilities on our website invite you to provide us with personal information, such as the contact page section of our website and our email queries facilities. The purpose of these facilities is apparent at the point that you provide your personal information and we only use that information for those purposes.
USE of Hidden Depths Scuba School WEBSITE
A number of facilities on our website invite you to provide us with personal information, such as the contact page section of our website and our email queries facilities. The purpose of these facilities is apparent at the point that you provide your personal information and we only use that information for those purposes.
Our website uses Google Analytics, a web-based analytics tool that tracks and reports on the manner in which the website is used to help us to improve it. Google Analytics does this by placing small text files called ‘cookies’ on your device. The information that the cookies collect, such as the number of visitors to the site, the pages visited and the length of time spent on the site, is aggregated and therefore anonymous. Please also see ‘Marketing and other emails’ below.
WHO WE SHARE YOUR PERSONAL INFORMATION WITH
We are a UK based website sub diving school company and we operate within the UK as well as the EU and Globally.
We may also share your personal information with certain trusted third parties in accordance with contractual arrangements in place with them, including:
- Our professional advisers and auditors
- Suppliers to whom we outsource certain support services such as website hosting, backup and security, and admin
- IT service providers to Hidden Depths Scuba School
- Certifying agency to allow them to process your certification.
Where necessary, or for the reasons set out in this policy, personal information may also be shared with regulatory authorities, courts, tribunals, government agencies and law enforcement agencies. While it is unlikely, we may be required to disclose your information to comply with legal or regulatory requirements. We will use reasonable endeavours to notify you before we do
We would never sell, rent or otherwise make personal information commercially available to any third party, except with your prior permission.
Marketing and other emails
We operate an email mailing list program, used to inform subscribers about products, services and/or news we supply/publish. Users can subscribe through an online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in ‘The policy’ above. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages (or unsubscribe from all Mailchimp lists). The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.
Our website is managed and maintained by Emma Brooks
We adopt a Social Media Policy to ensure our business conducts
We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
HOW LONG WE RETAIN YOUR DATA
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
When deciding what the correct time is to keep the data for we look at its amount, nature and sensitivity, the potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means and legal requirements.
For tax purposes, the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers.
In some circumstances, we may
YOUR RIGHTS REGARDING YOUR PERSONAL INFORMATION
The European Union’s General Data Protection Regulation and other applicable data protection laws provide certain rights for data subjects.
You are entitled to request details of the information we hold about you and how we process it. You may also have a right in accordance with applicable data protection law to have it rectified or deleted, to restrict our processing of that information, to stop unauthorised transfers of your personal information to a third party and, in some circumstances, to have personal information relating to you transferred to another organisation. You may also have the right to lodge a complaint in relation to our processing of your personal information with a local supervisory authority.
If you object to the processing of your personal information, or if you have provided your consent to the processing and you later choose to withdraw it, we will respect that choice in accordance with our legal obligations.
Your objection (or withdrawal of any previously given consent) could mean that we are unable to perform the actions necessary to achieve the purposes set out above (see ‘How we use your personal information’) or that you may not be able to make use of the services and products offered by us. Please note that even after you have chosen to withdraw your consent we may be able to continue to process your personal information to the extent required or otherwise permitted by law, in particular in connection with exercising and defending our legal rights or meeting our legal and regulatory obligations.
YOUR LEGAL RIGHTS
Under data protection laws you have rights in relation to your personal data that include the right to request access, correction, erasure, restriction, transfer, to object to processing, to the portability of data and (where the lawful ground of processing is consent) to withdraw consent. You can see more about these rights
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you.
If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.
Updated March 2019
WHAT IS A COOKIE
A “cookie” is a piece of information that is stored on your computer’s hard drive and which records how you move your way around a website so that, when you revisit that website, it can present tailored options based on the information stored about your last visit. Cookies can also be used to analyse traffic and for advertising and marketing purposes.
Cookies are used by nearly all websites and do not harm your system.
If you leave a comment on our site you may opt-in to
Updated March 2019